Tour Tracker is a timesaving tool for the small tour operator. It lets you enter information once, then use it for all the things you need to do: generate billing statements, track sales, print driver pickup reports, check tour schedules and availability, quickly lookup answers to agency billing questions, and print confirmations.

It makes it easy track reservations and streamline business processing operations. You can break sales down to the individual agency's sales agent. Daily voucher verification lists can be printed quickly, so you don't lose vouchers. Bus pickup reports are available for drivers and schedules for tour guides. Many sales reports are available. You can also track sales by tour divisions, breaking out data to test the effectiveness of individual specials or promotions. Preview some Sample Reports, or check out a Screenshot of our reservation entry screen.

Features

• Generate clear billing breakdown reports for Agencies. This alone can cut a huge amount of time off manual processing. No more 'cutting and pasting' the same reservation data for billing. Reduce payment cycles by getting the billing out faster.

• Helps you avoid losing vouchers or revenue. Use the Daily Sales Verification report to check for missing or irregular vouchers. By verifiing quickly, you can track down missing information before the passenger - and revenue - has disappeared. It also gives you daily sales figures

• Make it easy for your accounting department to answer billing questions from your agencies. Because the reservation information is stored on disk, it can be found quickly when specfic issues surface. The system also generates a confirmation number that you can give to booking agencies, and print on your billing statements .

• Breaks sales down to the individual agent who sells your tour. Example: This agency makes up 30% of your sales, but what if it's only 1 or 2 agents that are really selling? This report lets you track agent sales, so you can fix any problems quickly, even when you're not told that the agent isn't happy about something.

• Two levels of security allow for access to information by accounting that is not allowed to reservationists - Standard editions only .

• Lets you categorize Agencies, and print sales reports with various Agency types or locations grouped together. Identify trends for different groups as they happen.

• Make reservations quickly, by being able to pick Agencies, Agents, Employees, Hotels, and Tours from pick lists. Print reservation confirmation reports.

• Print reports which break down tour sales by individual tour specials you may be running.

• Add specific payment arrangements you may have with agencies or customers.

• Prints pickup lists for drivers.

• Target your best Agencies and Agents. Find out which market categories make up the most of your business. Find out which specials really worked, and which ones shouldn't be used again. Print sales reports by Agency, Agent, Tour and Special, Category, Employee, or Hotel.

• Tour schedules may be printed by time or group. You set up specific tour groups, and print out passenger listings.

• Multi-user version available.

• Can be integrated with other software packages, or customized to meet your needs. Call for information on our various development options.

• Ask us about helping you modify, or set up your website to allow your customers to make reservations from the Internet.

• Archive resevation records into another database, and view those archived records.

• demo downlaod at htttp://toursoftware.com/tracker.htm

price listings ....

Tour Tracker (1-user):	$499.00
Tour Tracker (5-User Network):	$1499.00

Trip Tracker is a what we might call a 'Trip-centric' or 'Group-centric' reservation system for the small tour operator. What we mean is you start by creating a Trip, with a name, description, and start and end dates. From there, you build the different parts of the trip, mabe the first airline flight, or pickup. Then you add hotel nights, optional tours, and the other 'pieces' of the trip. Lastly, you add passengers to this trip you have created. From there you can: print passenger lists, customer itineraries and invoices, vendor balance due reports, profit margin, and rooming list reports.

It makes it easy track reservations and streamline business processing operations. You can check how full your trips are at the press of a button. Take a look at your total trip profit margin at any given time.The various parts your trip is made up of can be set up as fixed costs or per passenger.

Features

• Keep track of all details related to a particular trip in one place. Most of this information, including details on passengers and vendor tours which make up your trip, are available from a single central screen.

• Maintain notes or preferences for your passengers.

• Specify passengers that are sharing a room, and print out a rooming list displaying the roomates.

• Make it easy for your accounting department. You can print an 'unpaid balance due' report which lists all unpaid balances by passenger for a given trip.

• Avoid overpaying your vendors. Print a balance due to vendor report which lists all unpaid balances due to the vendors who provided services to you during your trip.

• Two levels of security allow for access to information by accounting that is not allowed to reservationists.

• Print Passenger Lists and Rooming reports. Rooms reports include bag tags for easy handling by hotel staff.

• Print passenger itineraries from the reservation entry screen.

• Wouldn't it be nice to see your complete trip sale and cost amounts on one page? Trip Tracker lets you Print reports which break down trip sales and overall profit margin. You can also print a trip cost breakdown report.

• A basic rewards program is included which allows you to keep track of your best customers and offer usage discounts or rewards.

• Emergency Contact. There is an area to specify emergency contact information for the passenger. Name, relation, several phone numbers, and health notes may be entered for both the passenger and spouse here

• Print addresses on envelopes directly from the program for Customers and Vendors.

• Enter and track information on Escorts including room types, expenses, and complementary arrangements.

• Completely customize any part of the program you'd like to with Tour Software's programming staff. Can be integrated with other accounting programs.

• Print out price request forms for vendors using a format specifically for hotels, activities, or transportation.

• Build a waiting list for fully booked tours.

demo download at http://www.toursoftware.com/triptrak.htm

price listings

Single-User Version:	$499.00
5-User Network:	$1499.00

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